How to Write a Sympathy Letter to Your Boss

Writing a sympathy letter to your boss can be a difficulty since on one hand your relationship may be strictly professional, and on the other hand, sympathy letter should express emotions. You are probably trying to figure out how to make this work. Luckily for you, we have a few suggestions that can ease the job of writing a sympathy letter to your boss.

You, as an employee, have the job to get things done and help the boss run the business. Even in this difficult time for him, you have to help him get over the pain. Losing a family member is difficult and the person grieving needs all the support and compassion from the people around him/her. The sympathy letter should be kind, sympathetic and short. Be sincere with your emotions, respect the religious beliefs of the deceased, make it person and write a decent comment. Sign with your full name and never, ever offer financial help.

Start the letter with “Dear Mr/Mrs”. Then you can say “My heart goes to you and your family”, “with deepest sympathy”, I’m sorry for your loss”, Your family is in my thoughts and prayers” or “My heartfelt condolences”. You can send an email, but it is better and more personal to send a handwritten letter. After “Dear..” start a new line and express your sympathy about the event. Your company will send a condolences letter from all the employees, but it is best to send a second, personal one, as well.

sympathy letter

You can for example say “If there is anything that I can do to assist you in these difficult times, please let me know”. You can end the letter with words like: regards, sincerely, with warm regards, warmly, best, thinking of you etc. Be careful not to make any assumptions, because you don’t truly know the relationship that your boss and the deceased had. Keep it simple and don’t go into detail or start explaining and comparing with your personal experience.

If you have known the person that died, you can share a memory or a thought that has happened or has been said between you and the deceased. Also, even if you have known that person, never address them by their name in the condolences card. Instead of saying, for example, “I’m sorry for Ellen’s death”, say “Please accept my condolences regarding your wife’s death”. Since you are offering your support and help throughout the process, you can include your contact information on the card, so that, if necessary, your boss reaches you. Just let your heart speak and check if the writing is decent and respectful.

Losing someone is the most difficult thing that can happen to anyone. For the following period it is best to be more considerate and to try and ease things for your boss, until some time passes. Talk to your colleagues about that and try to offer help in every way. One card from you and one from the team along with a support and compassion is all you need to give.

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